All relevant up-to-date information can be found in the OutEx-Outgoing Exchange Database at www.htwsaar.de/outgoing/outex
Always filter first by your study program in OutEx, and then you will see the possible partner universities.
When you click on a partner university, more important information about the exchange will be displayed, such as the university's focus (important for Business Administration and International Business students, for example, because students with a focus on Marketing cannot be sent to a partner university with a focus on Accounting).

On the website of the International Office, you will find information about the application process and the entire procedure for studying abroad.

The following application documents for studying abroad in the winter semester of the following year must always be submitted online via the MoveON application portal by the application deadline on January 15th to the International Office of htw saar:

1. Application form with indication of the preferred partner university/ies - according to your focus (for IB and BW students)
2. Tabular CV in the language of instruction with a scanned photo (for overseas and ERASMUS+ each per partner university)
3. Letter of motivation in the respective language of instruction (each per partner university)
4. Current German-language transcript with total ECTS and average grade (available online) or Bachelor's certificate for Master's students
5. Proof of foreign language skills at B2 level through a current certified language certificate (usually the national DAAD language certificate or internationally recognized language tests such as TOEFL - details can be found under the respective partner university in OutEx)
6. Passport (overseas) or ID card (Europe) - valid until after the study abroad period

Regarding point 4:

• English-language study programs can only submit English-language transcripts
• DFHI programs do not need to submit the French-language transcript, but the English-language transcript and the average grade converted into the htw saar system must be submitted. This information is available from Daniela Ries in the DFHI.

There is a two-stage application process for studying abroad:

In the first step, you apply by January 15th ONLY to htw saar for studying abroad.
After htw saar’s jury selects you, you will be informed about the assigned partner university.
Upon your confirmation, you will be nominated at this partner university and receive detailed information about the individual application process at your partner university.
Then, the second direct application process takes place at this partner university, which varies at each institution and has different deadlines. You will be actively informed about this by the International Office of htw saar starting in March. Only then will you have direct contact with the partner university.

For Bachelor students: Generally, you should have successfully completed the first year of study at htw saar and be able to demonstrate at least 55 ECTS by the application deadline (after the first two semesters). Ideally, you should have passed the exams of the first three semesters and completed/passed the first four semesters before departure. You should have familiarized yourself with the target country and the study program at the partner university and be able to convincingly present your choice in your application letter (letter of motivation). A key requirement for successful study abroad is proficiency in the language of instruction. The corresponding proof of language skills at B2 level must be available at the time of application in January. You can find the language requirements for each partner university in the Outgoing Exchange Database.
Note: A specific grade point average is not required for the application.

For Bachelor students: At the time of application (in the 3rd semester, but before the exam period of the 2nd semester), you should have at least 55-60 ECTS.
By the end of the 3rd semester, ideally, all exams should be passed, as these are part of the basic studies. You should also aim to complete/pass all exams of the 4th semester before departure.
For Bachelor students: You should postpone your application by one year if, at the time of application, you have less than 50 ECTS and will not have more than 50 ECTS after completing all exams in the current semester.
Double-degree outgoing students must have definitely earned 120 or 125 ECTS for Mexico after the 4th semester.
Exception: Bachelor’s program in Civil Engineering. Due to your study plan, you may not be able to demonstrate 60 ECTS by the time of application. Please direct any questions regarding this to your International Coordinator.

Information about test locations and registration for the TOEFL iBT can be found on the official TOEFL website. You can check available test centers, dates, and complete your registration through the following link: www.ets.org/toefl 
Make sure to register early, as test dates can fill up quickly, especially in busy periods.

More information about TOEFL iBT:
http://www.europaeischer-referenzrahmen.de/toefl.php

For students of the Faculty of Business who meet the following criteria, the partial cost coverage applies:

The costs for the TOEFL iBT (or IELTS or Cambridge First) will be partially covered up to 100 euros for students of the Faculty of Business Administration, provided certain criteria are met.

Requirements:

• An international mobility semester is possible within the course of study.
• A correct, complete, and timely application for studying abroad according to the application criteria.
• The language proficiency certificate required by the partner university/universities must be the TOEFL iBT (or IELTS or Cambridge First) – see OutEx (only if the DAAD language certificate is not sufficient).
• Selection of the student for an international study place by the htw saar selection jury and confirmation from the partner university.
• Departure for the study abroad program.
• Reimbursement against submission of the payment receipt, etc., for the language test after the start of the study abroad program.

To apply for reimbursement, please contact Ms. Aline Magierski in the Dean's Office (Room B-1-06 at the Rotenbühl campus) no earlier than the summer before departure. You need to provide the acceptance letter from the partner university, the test result (participation certificate), your bank account details, your credit card statement with the Euro amount, your student number, and your name.

You can also apply for the partial cost reimbursement after your return by submitting the documents mentioned above along with the Certificate of Attendance. The Faculty of Business is the only faculty at htw saar that provides partial cost reimbursement for this.

The Letter of Motivation is an application letter in which you briefly introduce yourself, outline your background, and present your motivation and goals for the planned study abroad period. You should have familiarized yourself with the target country and the study program at the respective partner university and be able to convincingly explain your choice in the Letter of Motivation.
The Letter of Motivation must be written in the respective language of instruction and should be no longer than one A4 page (including letter layout).
The salutation in American English is: To whom it may concern
The salutation in British English is: Dear Sir or Madam
Choose either American or British English and adjust spelling, salutation, and closing accordingly.
The letter should be hand-signed and dated.
The correct spelling of our university in the motivation letter:
Hochschule für Technik und Wirtschaft des Saarlandes (htw saar), University of Applied Sciences, Saarbrücken, Germany

For Europe with means for ERASMUS+-partner universities:
Recommendation: Content of the EUROPASS CV www.europass-info.de

However, we recommend creating a personalized CV from this.

For oversea partner universities: Please use the Amercan format!
e.g.: https://karrierebibel.de/amerikanischer-lebenslauf/

Here too, we recommend creating a personalized CV.

The correct way to write the name of our university in the CV is:
Hochschule für Technik und Wirtschaft des Saarlandes (htw saar), University of Applied Sciences, Saarbrücken, Germany

By applying for the exchange programs at htw saar, you automatically participate in the selection process for funding through the EU program ERASMUS+ or the PROMOS program for study abroad semesters in non-European countries (Mexico, USA, Japan, China, etc.). You will be notified about the funding amount and receive your scholarship contracts from the International Office after the confirmation from the partner university in the summer before departure. You do not need to apply separately for ERASMUS+ or PROMOS.

In addition, there are other funding opportunities (including DAAD, AHW, foundations, Deutschlandstipendium, etc.). You can obtain information directly from the relevant organizations, not from the International Office.

If you wish to go abroad as a freemover, you do not apply in January for a study abroad program at partner universities of htw saar. You will have the status of a so-called freemover, outside of a contractual agreement. If you choose this option, please be aware that you will not receive financial support and the International Office will not assist you with the organization (application, recognition, etc.). If you want to go abroad as a freemover, please contact your faculty, your program director, and the International Coordinator.

The recognition of academic credits from abroad is handled through the International Office, which works with the respective faculty to forward the records to the Examination Office. There are partner universities that send the Transcript of Records (ToR) either only to the students, only to the International Office, or to both simultaneously.

Once you receive the Transcript of Records with the required and agreed ECTS from the partner university, you must upload it to the MoveOn portal of htw saar. Only then can the recognition process be initiated by the International Office through your faculty.

Basis: Resolution of the Senate Committee on Teaching, 18th meeting on November 27, 2013, agenda item 13 (excerpt below)

• The modules from the partner university will be listed on the htw saar transcript only with a pass grade (BE) and the corresponding ECTS credits from the partner university.
• The grades from the partner university will not be included in the overall grade at htw saar.
• The calculation of the overall grade at htw saar is based on the weighting of the achievements completed at htw saar.

For the documentation of the recognition in the grade report created by the Examination Office at htw saar, the following applies from December 2021:

The total sum of successfully earned ECTS/credits from the semester abroad will be recorded as passed, with the name of the partner university, in the grade report at htw saar. The individual achievements will be documented in the Transcript of Records of the partner university, which students can attach to their certificate documents.

Exception: Double Degree Programs. In this case, the grades are converted and are included in the overall grade at htw saar. Please upload the final Transcript of Records with all achievements from the partner university as a PDF in the MoveOn portal of htw saar directly after receiving it. Additionally, please send the current grade report from htw saar, including the already recorded achievements regarding your thesis and colloquium, to the International Office, along with information about your thesis supervisor (for both BA and MA theses). The organizational process regarding registration, supervisor assignment, etc., for the BA or MA thesis at htw saar is the same as for students who do not go abroad.

Some partner universities have agreements for an additional degree. In double degree programs with partner universities, typically 60 ECTS must be completed abroad, and these programs usually have a study duration of two semesters abroad. Some double degree programs may even extend the study period to include a practical phase.

Typically, you will write your Bachelor/Master thesis and must inform the International Office about your thesis supervisor at htw saar and when the colloquium will take place. Only then can the recognition process be initiated.

The prerequisite for nomination in these programs is 120 ECTS at the time of departure (125 ECTS for Mexico). Upon successful completion, you will receive both the Bachelor degree from htw saar and the Bachelor degree from the partner university. The grades from the study abroad phase will be converted and included in your overall grade at htw saar.

Each partner university has an individual process for applying for double degree documents. However, you must always first obtain your degree from htw saar and send your Bachelor/Master degree certificate/transcript by email to outgoing@htwsaar.de. Afterward, you will receive further, up-to-date, and specific information.

Note for DFHI students:
For various reasons, it is not possible for DFHI students to obtain a double degree in connection with a study abroad program at a partner university of htw saar.

All information at:

https://www.htwsaar.de/studium-und-lehre/im-studium/beitraege

Semester fee:
More information at https://www.asta-htw.de/

Any questions regarding refunds should be directed exclusively to the AStA.

Administrative fee:

You will be refunded the administrative fee for the semester(s) of your study abroad phase, provided that you do not take any courses at htw saar during that period.
The application process for exemption from the administrative fee is as follows:
Applications can only be submitted through the online student service.  Required documents can be attached. The processing status can be viewed through the student service portal. Current information regarding fees, requirements for exemption/refund of the administration fee as well as the entire semester fee can be found on the website.  

Note for DFHI students regarding reimbursement of costs:
DFHI students, who according to the standard study plan would be at the Université de Lorraine in the 5th semester instead of at htw saar, must address such administrative matters with DFHI or the Université de Lorraine.

The following application documents for studying abroad in the winter semester of the following year must always be submitted online via the MoveON application portal to the International Office by the application deadline of January 15:

1. Application form with the indication of preferred partner university(ies) - according to your focus (for IB and BW students)
2. Curriculum vitae in the language of instruction with a scanned photo (if studying in Overseas or Erasmus+, then per partner university)
3. Motivation letter in the respective language of instruction (one for each partner university)
4. Current German-language transcript with total ECTS and GPA (available online), or Bachelor’s degree certificate for Master’s students
5. Proof of foreign language proficiency at level B2 through a current certified language certificate (usually the national DAAD language certificate or an internationally recognized language test like TOEFL - details can be found under the respective partner university in the OutEx database)
6. Passport (for overseas destinations) or ID card (for Europe) - valid until after the stay abroad

For point 4:

• English-language programs may submit English-language transcripts.
• DFHI students do not need to submit a French-language transcript but must submit an English-language transcript or, if available, a German-language transcript, which can be obtained from the DFHI.

The latest information about partner universities and the current application criteria can be found in the Outgoing Exchange database at www.htwsaar.de/outgoing/outex 

You will receive the course offerings for your academic year only during the direct application process in the spring at the partner university. Until then, please refer to the partner university's website and read the experience reports from previous students. For academic inquiries, please contact the international coordinator or program director of your faculty.

No, usually not. For ERASMUS+ students, there are often "special" programs. Please refer to the information you will receive in the spring during the direct application process from the partner university, as well as the experience reports from previous students.

You can find more information about ERASMUS+ funding at: https://eu.daad.de/erasmusplus

If an ERASMUS+ funding is applicable for your study abroad at the partner universities of htw saar, the International Office will contact you at the appropriate time.

Yes, you generally need to pay the semester fee/a fee at the partner university (but no tuition fees). Incoming exchange students at htw saar must also pay the semester fee, just like you do at htw saar.

In principle, this is possible under certain circumstances. Be sure to read the annex of the ASPO for your degree program and discuss it with your International Coordinator and program director.

You will primarily need the approval of your program director and an academic supervisor at htw saar, as well as a subject-specific supervisor at the desired partner university. Make sure to coordinate this with your faculty and the International Office before applying in January.

In double degree programs, the International Office transmits your academic achievements at htw saar to the partner university for the purpose of admission to the respective program, as well as for inclusion in the transcript of the partner university upon completion of the double degree program abroad.

The grades from htw saar are not converted at the partner university; instead, the modules and their corresponding ECTS are documented on the transcript.

Your academic performance at the partner university forms the basis for calculating the average grade on the transcript of the partner university. After successfully completing the exams at the partner university, the International Office will receive your academic performance in the form of a Transcript of Records, which becomes part of your htw saar transcript and the Diploma Supplement. The grades from the partner university will be converted by the faculties, and the modules with the corresponding ECTS will be documented on the htw saar transcript.

htw saar has a limited number of tuition waiver places for exchange programs. You have the option to participate in the exchange program as a self-financed student (in-state fee). If you do not receive a tuition waiver, you can indicate on the application form whether you are willing to participate as a self-financed student (note that this involves high tuition fees).

Regardless of this, you must provide proof to the partner university in the USA with a letter from your bank confirming that you have access to a significant four- or even five-figure sum of money to cover all expenses for your stay, including obtaining the visa, and other related costs. The exact amount typically depends on the duration of your stay.

Students of DFHI/ISFATES are eligible for an ERASMUS+ scholarship once during their Bachelor's studies and once during their Master's studies, for a maximum of 12 months each.

In the binational Bachelor's programs, students from the German contingent are funded in the 5th semester in Metz (in the trinational European Construction Management program, in the 3rd semester).

A scholarship can also be granted during the Master's program, as long as the maximum funding period has not been fully or partially used during the Bachelor's studies.

The ERASMUS+ funding is managed by the International Office of htw saar ( outgoing@htwsaar.de) and must be applied for via the Université de Lorraine portal for the 5th semester in Metz/3rd semester in Luxembourg. The affected students will be contacted by the International Office via email as soon as the validated list from DFHI is available (usually in May).

For the Université de Lorraine, you must apply for ERASMUS+ in two stages: first directly in the spring at UL, and then again in August. You will also be contacted by the International Office of htw saar for this process.

The amount of funding depends on the resources allocated to universities by the European Union each year and may vary accordingly.

Please make sure to coordinate the Learning Agreement with your program coordinator.

More information at: https://www.dfhi-isfates.eu/de/studierende/erasmus-internationale-austausche/erasmus-mobilitaeten/

DFHI students must include the French-language transcript from the Université de Lorraine with their application, as these DFHI students spent their first year entirely in Metz and will not have an htw saar transcript at the time of application.

The average grade of all grades from the first two semesters in Metz must be converted into the German grading system for their application.

Note for DFHI Students: DFHI students who, according to their regular study plan, are supposed to be at the Université de Lorraine in the 5th semester (instead of at htw saar) must clarify organizational details directly with the Université de Lorraine.

Yes, DFHI/ISFATES students can also apply in January for an exchange semester in a third country for the upcoming winter semester through the International Office of htw saar, provided they have successfully completed all required courses from their first semesters. However, not every DFHI program has partnerships with htw saar’s partner universities.

The available exchange programs can be found in the Outgoing Exchange Database on the International Office’s website.

Additionally, you must first meet the specific DFHI criteria before you will be eligible for selection to apply through the International Office of htw saar.

Please coordinate with the DFHI beforehand or review the criteria on the DFHI website.

https://www.dfhi-isfates.eu/de/studierende/erasmus-internationale-austausche/erasmus-mobilitaeten/

For DFHI students, the same criteria apply for applying for a semester abroad as for all other applicants. However, the DFHI must approve their study abroad stay in a third country. The International Office of htw saar will inform the DFHI after January 15 about the application submissions from DFHI students, indicating whether they can be sent to a third country according to the DFHI criteria. If so, the selection jury will decide in the next step.

Since not every DFHI degree program has partnerships with the partner universities of htw saar, applications from these DFHI programs will be treated with lower priority.

DFHI students must submit the following application documents for the winter semester abroad next year online via the MoveON application portal by the application deadline on January 15 to the International Office:

1. Application form with desired partner university/ies
2. Curriculum vitae in the language of instruction with a scanned photo (for each partner university)
3. Motivation letter in the respective language of instruction (for each partner university)
4. English or German transcript of records with French grades from the first year in Metz, as well as the total ECTS and the German average grade in the application form (available from Daniela Ries at DFHI) or Bachelor's degree for Master's students in the 1st semester
5. Proof of language proficiency at B2 level through a current certified language certificate (usually the national DAAD language certificate or internationally recognized language tests such as TOEFL - details available at the respective partner university in the OutEx)
6. Identity card - valid until after the study abroad stay

All information regarding the criteria for an ERASMUS application can be found on the International Office's website.

Note: DFHI students must have their average grade from the first two semesters converted into the German grading system and submit the English transcript of records (available from Daniela Ries at DFHI).

The Université de Lorraine also offers a semester abroad at their partner universities. To apply for this, you would need to contact the Université de Lorraine and go through their application process.

Acceptance into a study abroad program (ERASMUS+ or PROMOS) does not automatically include insurance coverage!

You are not insured through htw saar, and neither htw saar nor the partner university will take responsibility for organizing your insurance coverage.

You are responsible for securing adequate insurance coverage (foreign health insurance, liability insurance, accident insurance) for the duration of your stay abroad.

Details about the specific individual criteria in the direct application process at the respective partner university will be provided by the partner university during the admission process in the spring.

In any case, you will need foreign health insurance for the entire duration of your stay. You must contact your current health insurance provider or, if necessary, purchase separate additional foreign health insurance. Please ensure that the criteria required by the respective partner university and, for example, any COVID-19-related requirements, are covered by this foreign health insurance.

In addition to foreign health insurance, depending on the criteria of the partner university, you may also need to take out private liability insurance and accident insurance for your time abroad. These may even be mandatory at certain partner universities and are important not only for your stay abroad but also for your daily life. You will receive the necessary information during the direct application period at the partner universities.

For students going to the USA, to SOU or WMC, the following applies: You must submit proof of foreign health insurance no later than early June to outgoing@htwsaar.de, as we need to forward the documents along with a letter from htw saar to SOU/WMC. Make sure that the criteria required by the respective partner university and the current COVID-19 situation are covered by your foreign health insurance. Students must have the original with them upon arrival in the USA.

http://www.ielts.org

The Test of English as a Foreign Language (TOEFL) is a standardized test that assesses the English language proficiency of non-native speakers. The test is recognized by many universities abroad, especially in the USA, as a requirement for admission. In its current form, the Internet-based Test (iBT), it is divided into the following sections:: http://www.ets.org/toefl

1. Reading Comprehension
2. Listening Comprehension
3. Speaking
4. Written Expression

The result of the TOEFL test must be attached to the application documents by January 15 and, ideally, still be valid at the time of departure. The TOEFL, as well as many other internationally recognized language certificates, are valid for 2 years.

The PROMOS program offers funding for study and internship stays abroad worldwide. By applying through the International Office for a study abroad program in overseas destinations, you automatically apply for PROMOS funding and do not need to apply separately. Typically, all students going to overseas destinations receive this funding, which is a partial scholarship and usually covers only flight costs.

The amount of PROMOS funding varies depending on the destination country and duration of stay. For study stays abroad, monthly allowances and travel grants may be provided. Specific funding rates and conditions can be found on your university's International Office website or the official DAAD website.

Please note that PROMOS funding typically covers only a portion of the actual costs. Therefore, it is advisable to explore additional financing options to fully fund your stay abroad.

The Online Linguistic Support (OLS) is a mandatory online language test for all ERASMUS+ students planning to study or undertake an internship abroad. This test must be completed before departure. Students will receive all necessary information about the OLS test via email directly from the European OLS system after the partner university's acceptance and the release of licenses. Typically, this email arrives in July or August before departure. The International Office will inform you at the appropriate time.

During the OLS registration, you will need to provide details about your mobility (your study abroad). Please enter the start and end dates as listed on the first page of your ERASMUS+ Grant Agreement.

After your return, you may be invited to take a second test. This second test is voluntary. We recommend completing it to compare your language proficiency before and after the study abroad experience.

The DAAD is the German Academic Exchange Service (DAAD) is the world's largest funding organisation for the international exchange of students and researchers.

ach year, the DAAD supports well over 100,000 German and international students and researchers around the globe.

The DAAD offers a variety of scholarships and funding opportunities for students and researchers worldwide.

For more information about the DAAD and its programs, you can visit their official website

https://eu.daad.de/de/

• http://www.auslandsbafoeg.de/
  

  BAföG is a generous financial aid provided by the German government for students undertaking a full study programme, semester, or internship abroad, both within and outside Europe.

  If you are receiving domestic BAföG (Inlands-BAföG), you are guaranteed to receive Auslands-BAföG.

  Even if you are not eligible for domestic BAföG, you can still apply for Auslands-BAföG due to the higher costs associated with studying abroad.

  For more information, please contact the BAföG officer at your faculty or reach out directly to the relevant BAföG office.

• https://www.studierendenwerke.de/
  Information about the German Student Union

Yes, students are responsible for obtaining their own visas. The International Office (IO) receives documents from the partner university and forwards them to the students.

The application deadlines for the partner universities are as follows:

• WMC: usually in May
• SOU: usually at the end of June
• AGU: in July
• CDHAW: in July

Please note that these deadlines may vary. It is advisable to consult the specific partner university's guidelines for the most accurate information.

The Learning Agreement is a crucial component of your study abroad experience. This document outlines your planned courses at the partner university, ensuring both participation and recognition of these courses. You should coordinate the contents of your Learning Agreement directly with your faculty at the appropriate time.

You will finalize the Learning Agreement with the International Coordinator for your program or faculty. The International Office at htw saar will inform you of the specific contact person at the appropriate time.

General Guidelines:

• Table A: List the courses you intend to take at the partner university.

• Table B: List the courses you would take at htw saar if you were not studying abroad.

The only program that does not specify courses under Table B is the International Business program. In this case, please enter the module code for the 5th semester Study Semester Abroad - 30 ECTS.

Submission Deadlines:

• The Learning Agreement, signed by you and htw saar, must be submitted before departure in the MoveOn portal.

• The Learning Agreement, signed by you, htw saar, and the partner university, should be uploaded to the MoveOn portal no later than 4 weeks after arrival at the partner university.

You will receive detailed information about the exact process from the International Office at the appropriate time.

Note: DFHI students should always consult the respective program director regarding the Learning Agreement.

The Learning Agreement is an integral part of your study abroad experience. This document outlines your study plan at the partner university, ensuring both participation and recognition of the courses.

Please note:

• 16 US credits required at Westminster College: For the validation of 30 ECTS at htw saar, 16 US credits are required at Westminster College.

• Dual degree agreement IBW: A minimum of 48 credits in total for 3 terms (16 credits per term) at Southern Oregon University.

• Dual degree agreement MIM: A minimum of 25 credits in total for 2 terms at Southern Oregon University.

Please coordinate the academic content of your Learning Agreement directly with your faculty. For example, students of the Faculty of Business and Economics should consult Prof. Dr. Stefanie Jensen.

The Certificate of Attendance is an essential component of your study abroad experience. This document must be completed by your partner university and uploaded by you to the htw saar MoveOn portal shortly after your return.

Template Certificate of Attendance of htw saar

The Faculty of Business at htw saar is the only faculty that covers the costs for international language tests. This policy applies to all degree programs within the faculty that offer an option for a semester abroad.

Conditions for Reimbursement:

• Timely and Correct Application: Submit your application for studying abroad within the specified deadlines and ensure all information is accurate.

• Required Language Proficiency: The partner university specifies the type of language proficiency required; therefore, a DAAD language certificate may not suffice.

• Selection and Acceptance: You must be selected by the selection committee for a study abroad position and receive confirmation from the partner university.

• Commencement of Study Abroad: You must begin your study abroad program as planned.

• Reimbursement Process: Submit the following documents shortly before your departure in August:

  • Acceptance letter from the partner university
  • Proof of language test participation
  • Bank account details
  • Credit card statement showing the Euro amount paid
  • Your student ID number
  • Your full name

Please send these documents to Ms. Aline Magierski at the Dean's Office on the Rotenbühl campus. 

Template of DAAD language certificate

If you are applying for a study abroad program at htw saar's partner universities by January 15 and these preferred partner universities do not require an internationally recognized language proficiency certificate for the language of instruction, you must demonstrate B2-level proficiency through a current DAAD language certificate.

Important Steps:

1. Early Contact: Approach the relevant contacts at htw saar well in advance (ideally in the summer semester, but no later than mid-November) to arrange for the DAAD language certificate.

2. Language Proficiency Requirements: Please note that the Faculty of Business and Economics at htw saar does not require a DAAD language certificate for students in English-language programs such as International Business and International Management. These students will receive a letter from the faculty confirming their language proficiency. However, this letter does not replace an internationally recognized language test, such as TOEFL.

3. DAAD Language Certificate: For other students, obtaining the DAAD language certificate is essential. This certificate serves as proof of your language proficiency and is a requirement for your application.

After your study abroad, two different reports about your experience must be submitted:

1. Report for the htw saar Successor Generation:

   • The International Office will contact all outgoing exchange students via email towards the end of the year.
   • Please upload the report to the htw saar MoveOn portal.

2. Report for the ERASMUS+ Mobility Tool (EU Online Survey):

   • Only for students who have received ERASMUS+ funding.
   • After your return, the EU Mobility Tool will prompt you via email to complete the report.

When planning your study abroad, it's important to note that semester dates abroad often differ significantly from those in Germany and at htw saar. For example, in Scandinavian countries, the winter semester (often called the autumn semester) starts much earlier, typically in August, and ends in December. Therefore, htw saar usually sends students abroad in the winter semester.

The exact dates can vary, so it's advisable to consult the academic calendars of the partner universities or the experience reports from previous students. Additionally, it's recommended to plan for an extra 1-2 weeks before the semester begins, as many universities offer intensive language courses or orientation weeks during this time to facilitate the start of studies..

The funding rates for ERASMUS+ study stays are determined nationally by the DAAD (German Academic Exchange Service). The mobility grant is tiered based on country groups, reflecting the varying living costs in the destination countries.

As of May 2025, the following financial classification of country groups applies:

Country Group 1 with Higher Cost of Living:
€600 / 30 days:
Belgium, Denmark, Germany, Finland, France, Ireland, Iceland, Italy, Liechtenstein, Luxembourg, Netherlands, Norway, Austria, Sweden
Including partner countries from Regions 13 (Andorra, Monaco, San Marino, Vatican City) and 14 (Faroe Islands, Switzerland, United Kingdom)

Country Group 2 with Medium and Lower Cost of Living:
€540 / 30 days:
Estonia, Greece, Latvia, Malta, Portugal, Slovakia, Slovenia, Spain, Czech Republic, Cyprus
Bulgaria, Croatia, Lithuania, North Macedonia, Poland, Romania, Serbia, Turkey, Hungary

Students with fewer opportunities receive an additional €250 per month on top of their Erasmus grant during long-term mobility (for long-term stays).

For the most current information, refer to the official DAAD website. 

To support students for whom studying abroad may present greater challenges, additional funding options are available: Please note: The additional funding per month can only be applied for one of the five categories mentioned above.

Additionally, all students have the opportunity to receive a grant if they choose sustainable travel.

Further information regarding the exact amount of financial support and the funding period will be provided to all selected ERASMUS+ students with the official documents before the ERASMUS+ stay in the summer prior to departure by the International Office of htw saar. The International Office will contact you about this in the summer before departure.

n ERASMUS+ study abroad program includes, among other benefits:

• Exemption from tuition fees at the partner institution:

• Financial grant for a predetermined funding period: This is specified in the Grant Agreement, which is signed by both htw saar and the student before departure.

• Opportunity for recognition of academic achievements abroad: This is possible after prior consultation with the respective department. The courses at the partner institution are outlined in the Learning Agreement before departure and signed by the responsible person at htw saar, the student, and the partner institution (at the latest on-site).

• Simplified enrollment procedures at the partner institution:

• Administrative support at both the partner institution and htw saar:

• Access to an Online Language Course (OLS): OLS stands for Online Linguistic Support and is the ERASMUS+ online language assistance program.

• Additional grant for "disadvantaged" target groups:

• Additional grant for sustainable travel:

These benefits aim to support students in their academic and personal development during their study abroad experience.

All ERASMUS+ students are nominated by the International Office via email to the partner university following the htw saar selection process. The respective students will be informed by the International Office of htw saar at the appropriate time. Subsequently, you will receive further information from the partner university regarding the direct application process. You must then apply directly to the partner university. Please note that there are significant differences among partner universities concerning the registration procedure and required documents. Be sure to independently consult the websites of your partner university for information on the registration process, deadlines, and necessary documents. Late applications may lead to direct rejection by the partner university. The final decision on admission is made by the partner university.

List of the ERASMUS+ codes

Here you can find information about additional funding opportunities
For ERASMUS and PROMOS grants, please contact the International Office of htw saar.

For all other or additional funding opportunities, you will need to contact the respective offices directly.

A Transcript of Records is an official document that provides a detailed account of a student's academic achievements during their studies. It includes information such as the courses taken, grades received, and credits earned. This document is typically issued by the university or college where the student is enrolled and serves as proof of completed coursework.

The Transcript of Records is particularly important for:

• Recognition of Academic Achievements: It is required to validate credits at other institutions, such as when transferring universities or studying abroad.

  Applications for Further Study Programs: Many master's or doctoral programs require the Transcript of Records as part of the application process to assess previous academic performance.

• Professional Career: Employers may request the Transcript of Records to gain an overview of a candidate's academic qualifications.

In summary, the Transcript of Records offers a comprehensive overview of a student's academic performance and is a central document for documenting and recognizing academic achievements.

The recognition of study credits from abroad is carried out through the International Office and the respective faculty to the Examination Office. Some partner universities send the Transcript of Records (ToR) either only to the students, only to the International Office, or to both simultaneously.

Please upload the Transcript of Records to the MoveOn portal of htw saar directly after receiving it from the partner university. Only then can the recognition process through the International Office via your faculty be initiated.

Basis: Resolution of the Senate Committee on Teaching, 18th meeting of November 27, 2013, item 13 (excerpt):

• The modules from the partner university will only be listed with “pass” in the htw saar certificate, with the indication of the ECTS from the partner university.
• The grades from the partner university do not count towards the overall grade at htw saar.
• The calculation of the overall grade at htw saar is done based on the weighting of the credits earned at htw saar.

For the documentation of the recognition in the grade report created by the Examination Office at htw saar, the following applies starting in December 2021: The total number of successfully obtained ECTS/credits from the semester abroad is automatically listed as “passed,” with the name of the partner university, in the grade report at htw saar. The individual achievements are documented in the Transcript of Records from the partner university, which students can attach to their certificate documents.

Exception: Double degree programs. In these cases, the grades are converted and included in the overall grade at htw saar. Please send the PDF of the Transcript of Records to the International Office via email at outgoing@htwsaar.de immediately after receiving it from the partner university. Also, inform your thesis supervisor about the date for the colloquium at htw saar.

Cambridge English, a department of the University of Cambridge, is one of the leading institutions for English language certifications. Each year, 5 million people in over 130 countries take a Cambridge English exam, and more than 20,000 organizations worldwide recognize these exams.

The Cambridge Certificate is valid for life, unlike the TOEFL, which is only valid for 2 years.

To demonstrate B2-level proficiency, you need the Cambridge B2 First or a higher-level certificate.

http://www.cambridgeenglish.org/de/

http://www.europaeischer-referenzrahmen.de/cambridge-certificate.php

In the MoveOn online application form, you are required to provide various pieces of information, including both your correspondence address and, if different, your home address.

Correspondence Address: This is the address where you can be reached during your studies at htw saar.

Home Address: This refers to your permanent address. For example, if you are from Munich but have moved to Saarbrücken to study at htw saar, your home address would be in Munich (e.g., your parents' address), and your correspondence address would be in Saarbrücken.

Example: If your home address is in Munich (e.g., at your parents' place) and your semester address (correspondence address) is in Saarbrücken during your studies at htw saar, you should provide both addresses accordingly.

Reason for Both Addresses: We require both addresses because, after your studies at htw saar, we may need to contact you. In many cases, your semester address will no longer be current, so having your home address ensures we can reach you if necessary.

On average, htw saar students achieve good results in their exams abroad (30 ECTS in the semester abroad). However, if resit exams are necessary due to absence or failure, htw saar students must take these exams during the resit period abroad.

If this is not possible, you must discuss compensation with your program director and inform the International Office.

Important: Please immediately inform the International Office of htw saar if you have failed exams abroad.

Important: If you are ill, promptly notify the International Office of both the partner university and htw saar if you are unable to attend exams due to illness, and always provide a medical certificate. Inform the International Office of htw saar immediately if you know that you have failed exams abroad.

No, unfortunately, such costs cannot be covered.

To apply for an exchange program at one of htw saar's partner universities, you must submit a B2-level language proficiency certificate along with your application by January 15. The specific language requirements vary by partner university and are detailed in the Outgoing Exchange Database (OutEx). You can access this database to find the language requirements for each partner university.

Generally, the national DAAD language certificate is sufficient for most partner universities. However, some institutions may require an internationally recognized language test, such as TOEFL. Details about the specific requirements for each partner university can be found in the OutEx.

For students of the Faculty of Business at htw saar, if a DAAD language certificate is required for your desired partner university in English, Spanish, or French, you should contact the Language Center of Saarland University. The fee for obtaining a DAAD language certificate is approximately €10

https://www.szsb.uni-saarland.de/zertifikate.html

DAAD Language Certificate: English
Application::
https://outlook.office365.com/owa/calendar/DAADSprachprfungen@uni-saarland.de/bookings/s/GxYJmErhPk255RPLJE9bVg2
For further information or appointment requests regarding the DAAD language certificate, please contact the Language Center of Saarland University directly:
englisch@szsb.uni-saarland.de
https://www.szsb.uni-saarland.de/zertifikate.html

DAAD Language Certificate: Spanish
Application: spanischnoSpam@noSpamszsb.uni-saarlandnoSpam.de

Students enrolled in the English-language degree programs International Business and International Management at htw saar are required to provide proof of English language proficiency. Instead of the DAAD language certificate, they can submit a certificate from the faculty. This certificate can be obtained from the faculty office at the Rotenbühl campus and must be included with the application by January 15. A test at the university's language center and thus a DAAD language certificate from Saarland University is not required. However, this certificate does not replace an international language certificate, such as the TOEFL.

Students from the Faculties of AuB, IngWi, and SoWi:

To obtain a DAAD language certificate (English), students from these faculties must contact the following language instructors at htw saar by the end of November:

• Prof. Dr. Christine Sick (for students in Mechanical Engineering, Process Engineering, Engineering and Management)
• Lisa Rauhoff (for students in Vehicle Engineering)
• Betina Lang (for students in Architecture and Civil Engineering, and Practical Computer Science, Communication Informatics)
• Sebastian Barth (for students in Mechatronics and Social Work)
• Eva Langenbahn (for students in Electrical and Information Engineering, Renewable Energies, Energy Systems Engineering, Environmental Engineering, Biomedical Engineering, as well as Nursing and Health)

Important notes for students of all faculties:

If an internationally recognized language certificate, such as TOEFL or IELTS, is required by your desired partner university, you do not need to provide an additional DAAD language certificate.

It is essential to register early for a TOEFL or IELTS test. The test date should be in December to ensure that the results can be included in your application by January 15.

An Abitur certificate listing languages at the B2 level is NOT sufficient as proof of language proficiency.

Exception: Applications for French-language programs or instruction in French at a partner university in France, based on the Franco-German Treaty. In this case, the Abitur certificate with French at the B2 level or higher is sufficient. However, this exception does not apply to other languages or countries.

If you already possess an internationally recognized language certificate, such as a current TOEFL (valid for only 2 years), a Cambridge Certificate B2 First or higher (valid for life), or an IELTS at the B2 level or higher, you do not need to obtain an additional DAAD language certificate in English at the B2 level when applying to partner universities that require a DAAD language certificate.

An internationally recognized language certificate is always considered more valuable than the national DAAD language certificate.

Always pay attention to the criteria of the partner university in the OutEx database (e.g., some may accept only TOEFL).

For more information on language requirements and application procedures, please refer to the htw saar Outgoing Exchange Database (OutEx).

At two partner universities (BBS, France, and SOU, USA), students can study abroad without extending their study period. At the two partner universities in Finland (Metropolia UAS, focusing on logistics, and LAB UAS), an additional practical phase and a seventh semester are required

he Erasmus Student Network (ESN) is a non-commercial international student organization that supports exchange students, typically those participating in the ERASMUS program, and facilitates their integration on-site.

Since May 2019, ESN has been active in Saarbrücken. The International Student Association (ISA) was accepted as a member of the Erasmus Student Network and subsequently renamed ESN Saarbrücken.

The goal of ESN Saarbrücken is to assist international students in integrating into Saarbrücken, organize cultural events, and promote international exchange with local students. ESN Saarbrücken collaborates closely with the International Office, the AStA, and the Center for International Students (ZiS) at Saarland University.

ESN Saarbrücken is always looking for open-minded students who wish to volunteer and enhance their intercultural competence, along with many other soft skills. Currently, the group consists of students from Saarland University, the University Hospital Homburg, and htw saar.

If you're interested in becoming a member of ESN Saarbrücken, you can find more information on their official website:

Additionally, you can follow ESN Saarbrücken on Instagram for updates and events:

By joining ESN Saarbrücken, you can actively contribute to the international student community and gain valuable experiences during your studies.: https://saarbruecken.esn-germany.de/

The application deadline of January 15 applies to all applicants: Even if you are still in your bachelor's program or in a transition semester, you must submit your application with all necessary documents by January 15, even if the admission to your master's program has not yet been granted.

You can then submit the admission for your master's program to outgoing@htwsaar.de via email, usually by the end of January or early February.